Pricing Confirmation

OK, I have a potential customer interested in my baked goods. This is my first LARGE order of anything comparible to this. A couple owns/opperates an annual craft "christmas cottage" They have local crafters come in and display their items and they run the cottage and the crafters do not have to be present this way. Well this year is their 25th anniversary. This will run for 9 days. November 10th to November 19th. So I am trying to get a price this week so I can start on it as soon as possible as my schedule only allows me a few 2-3 hour nights a week to work on this.

They want cake on first night for open house with crafters. And cookies for the other 8 days. They will average 2-3000 people in the first 2 days they are open.

This is their request:
Cake for 100 ppl minumum.
100 Dozen cookies minimum. (yes I almost fell over when they told me this, thank goodness I was on the phone and not in person)

Here is what I have come up with to present them:
3 - 11 x 15 sheet cakes - BC icing (Two will be scored for cutting and one will be decorated)
12 Dz. - Chocolate Chip cookies
12 Dz. - Sugar Cookies
12 Dz. - Snickerdoodle
12 Dz. - Oatmeal
12 Dz. - Peanut Butter Balls (Buckeyes)
12 Dz. - Rice Krispy Treats
12 Dz. - Dipped Pretzel Rods
12 Dz. - Peanut Butter Fudge

I thought the last Four things might be nice as something different but
still along with the holidays. I am also thinking of making Almond bark with pepermint in it-VERY easy, and good too, always a favorite with our families.

Is there something else that would be easy to make, cost effective, and be along the christmas theme?

They agreed already to let me advertise with all the deserts throughout the week, and since it is such a large order I have already decided to give them a discount, just haven't decided how much yet.

So any ideas on what you would charge?

I have an idea, but would like to know where my idea falls with everyone elses, expecially with it being such a large order and a GREAT advertisement opportunity.

Thanks for any suggestions and help on this one.

Leily

OK- after debating about this quite a bit here is what I will be offering them. I will be giving them until Tues Oct. 18th to give me a definite.

Cake:
2-12x18 (2"x2" pieces-108total) Both Scored with 6"x8" space in middle written on. 1 White- 1 chocolate both Buttercream icing. On each "scored" piece will be a christmas light bulb, with a string tying them all together from peice to peice.

Other Baked Goods:
12 dz. CC cookies (all cookies will be a 2T scoop)
12 dz. Sugar cookies
12 dz. Snickerdoodles
12 dz. Oatmeal Cookies
12 dz. Peanut Butter Balls (all dipped in Chocolate-I use the almond bark)
12 dz. Rice Krispies (2"x2")
12 dz. Dipped Pretzel Rods (half dipped then drizzled with Red/green)
12 dz. Peanut Butter Fudge (1"x1" squares)
5 dz. Toffee (Recipe from Pink Panther)

Prices:
Cake: $33.00 each
Baked Goods: $5.00 Dz.

Total $566.00

I figured usually I would charge more, however with the large amount of business and being able to "advertise" for free for these 9 days, I would knock off a little. I figured all of this up seperately and figured I would normally charge about $700.00. I know this is quite a bit lower than MrsMissey. But I would like everyones opinions before I quote them the price, if you think it is to low?

As many have said, this pricing thing gets me everytime. I am actually prepared to not get this customer because of cost. However If for some miracle they decide to go with me I want to make sure it is worth my while, and I am not loosing money.

One more thing, hehe. how in the WOLRD should I transport/store these? I plan on making two deliveries since it is a 9 day long event. One at the beginning and one in the middle. Will any of this be good for the whole time, so I don't have to try and make it in two batches?

Again, I appreciate everyones help. Any advice/knowledge/encouragement is appreciated.

Leily

Well, first off, thanks for all of your input, I really appreciate any extra help.

I do have the Matrix, and it actually is giving me less servings that what I will be getting out of the cake (which is fine-just used it as a starting point)

And to clarify two things. The Sugar cookies are UNdecorated-if they wanted them decorated oh my they wouldn't want to hear from me again, I can guarentee it! Also their will be no commision. They are buying them as a hospitality item to serve to their customers as they come through. So they will not be charging anyone for them.

Here is my revised price list (after reading post and talking to my BF-i'm not sure he will still want to live with me after this order LOL)

I realized that at min I would normally charge 1 per serving-so a minimum on a regular order would be $1300.00 (i almost fell off the chair when this thought occured to me-not only for the price but for the amount I may be making) So since some of these items are small I wouldn't necessarily charge $1.00 a piece.

After doing some more thinking/figureing of ingredients/time/and time available I come up with.......

*drum roll please*

$700.00

I am sure this is still less than what most of you would charge but do you think I am still underselling myself? There are some other reasons I am giving a larger discount than normal-personnal aquaintances. However I still would like your opinions on what you would charge.

So take it away again, guide me in the right direction

Leily