Originally Posted by liz at sugar
I don't understand the appeal of having all your guests battle bugs and the heat so you can be married under an open sky. At least choose a venue with an indoor reception area.
Anyway, this problem seems to come up a lot, and if there are any engineers out there, an invention is just waiting to be developed. You know those large clear cake delivery boxes? Someone needs to design one that has a gel cooling plate on the bottom, along with reflective sides, that could stand a couple hours in the heat before being opened and served at this type of venue.
Hmmm.... I will share what I did, but I want it referred to as "the annabakescakes outdoor reception insulation method" when sharing
I used a card board box, (18"x18"x24")the same size as the base the cake sat on, and tall enough to not squish the top of the cake and closed one end with box tape, and cut the flaps off the other side, so it was open ended. Then I got some sheets of ice pack bubbles, you get them on amazon for $10 a sheet, and waterproof tape. before freezing the bubbles, i added tape flaps to them and punched some holes in them with my hole punch, making sure not to pierce the bubble! And then I got some of those little brass jobbies that look like a thumbtack, with two legs that you open wide to hold papers together, (they are built into some large envelops) and attached the ice packs all over the OUTSIDE of the box. Freeze for a couple days. It also helps if you don't tape the top together until you take it out, if you don't have the freezer space.
I froze the cake for an hour and half (I was running a half hour late) and set the cake in the cake transport box I have (like the one from the CalJava you tube video ) and took my ice box out of the freezer and wrapped it in 5 layers of heavy duty foil. I did this as neatly as possible so it wouldn't look crazy and rigged up.
After I set up the cake at the venue, I slid my aluminum foil ice box over it. It looked so stupid! But it sat there for 3 hours in 85° F weather and looked great when they pulled it off after the guests arrived but before the bride and groom got there. The cake was still chilly, and they served it an hour later, in perfect condition.
I didn't take pictures because I was winging it, and charged the bride $50 for the box, and the venue threw it away. It was worth $50 in materials, and $30 in labor, lol. It would be something to charge for or get a deposit for and have returned. It worked great!