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350 cupcakes: storing and transporting

post #1 of 25
5/25/10 at 4:57pm
Thread Starter 
Hi there!
So... I'm backing 350 cupcakes for a friend's wedding. I think I've figured out the baking aspect. Now:

1. Best way to store them? (Wedding is on a Saturday... I'm either baking them Thursday or Friday)

2. Best way to transport them up to 4 hours... I don't even know if my car will hold that many!!! (uniced)

3. Good places to buy cupcake wrappers and/or cupcake storage devices?


THANK YOU!
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post #2 of 25
5/25/10 at 5:10pm
Use a sheet cake pan that has been lined with that rubber matting used in RV cupboards. Place cuppies as close together as you can get them without touching. Then invert a box over that to protect from dust. Place these on a flat surface in your (hopefully Van or SUV) delivery vehicle, all the way to the sides or back and place something heavy in front and around the sheet pans. Turn your A/C on high and don't ever turn it off until you get there. OBTW try to shade the windows where the cuppies are riding. Don't forget your repair kit!
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post #3 of 25
5/25/10 at 5:11pm
WOW! Gotta love the enormo cupcake orders!! There are 2 ways you could store them, one would be using 1/2 sheet bakery boxes w/cake boards. This is how we do all of our large cupcake orders. You can stack the boxes 2-3 high (especially since they will be un-iced) Just make sure to put a non stick pad in between each box. I have a friend that uses the big under the bed plastic tubs...they are very easy to stack.

I buy all of my liners wholesale, but used to get them at GSA...they have a wide selection.

HTH!!

Jenny
I eat cake therefore I run.
www.acoupleofsweetthings.blogspot.com
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I eat cake therefore I run.
www.acoupleofsweetthings.blogspot.com
www.flickr.com/photos/acost/
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post #4 of 25
5/25/10 at 5:32pm
I use the tins that from Party City with the lids that are used for buffets (they are long), then I put a piece of cardboard on top of the lid (so it doesn't sink in) and piled them on. I am sure your car will hold them, unless you have a mini cooper icon_wink.gif I was able to fit 4 of those piled on top of each other in a little freezer section! Good luck!

www.acakedream.com

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www.acakedream.com

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post #5 of 25
5/25/10 at 5:41pm
I made about the same number of cupcakes for the graduation party we had for our 3 kids last summer. I baked them in advance and froze them, and I'm glad I did because it took longer than I anticipated. It took FOREVER to frost them because refilling the pastry bag with icing was so time consuming. (And it used so much icing.) The worst part was trying to find a place for them in the kitchen. Cupcakes were everywhere!
I know you didn't ask for this advice, but I'll offer it anyway......give yourself plenty of time to get the job done, and make LOTS of icing.
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post #6 of 25
5/25/10 at 5:45pm
For cupcake liners/wrappers- today I was in Michael's and saw their new cake stuff. They have liners from Celebration that are wonderful and on sale at the moment. Ones that look like damask- white with black or brown design, different colors with polka dots- and on sale at $1.49 (regularly $1.99) for 75 in a package. Yes, that's 75 amazing modern hip liners!
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post #7 of 25
5/25/10 at 5:47pm
Actually I don't mean hipliners- I use Spanx for that!
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post #8 of 25
5/26/10 at 4:49am
I missed the uniced part. Bakery boxes, baby. No sweat!
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post #9 of 25
5/26/10 at 5:25am
I just 27 dozen cuppies for graduation last weekend. I found boxes at the neighborhood grocery store that they get the containers of strawberries in. They are pretty good sized, tall sides, and are made of sturdy cardboard. The best part though is they stack together with notches and handles. Oh no, the real best part is they were free!!!
Every path has its puddles.
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Every path has its puddles.
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post #10 of 25
5/26/10 at 5:48am
Quote:
Originally Posted by cutthecake

I made about the same number of cupcakes for the graduation party we had for our 3 kids last summer. I baked them in advance and froze them, and I'm glad I did because it took longer than I anticipated. It took FOREVER to frost them because refilling the pastry bag with icing was so time consuming. (And it used so much icing.) The worst part was trying to find a place for them in the kitchen. Cupcakes were everywhere!
I know you didn't ask for this advice, but I'll offer it anyway......give yourself plenty of time to get the job done, and make LOTS of icing.


what did you store them in for freezing? I have to make 120 for a wedding, and I'm not sure how to get it done...
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post #11 of 25
5/26/10 at 5:54am
I stored them flat in zip-loc bags (not stacked) until they were frozen solid, then stacked the frozen bags. I took the bags out and left them on the counter to thaw just before I frosted them. No one ever guessed that they were frozen.

But, as I said earlier, it took longer than anticipated to frost them (and they weren't fancy); refilling the bag with icing was very time-consuming; and they required a lot of icing.

Good luck!
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post #12 of 25
5/26/10 at 7:08am
I just finished a 375 cuppie order last week. Here's what I did:
I bought 3 under-the-bed storage boxes from Big Lots. They were $8 each. I put non-skid rubber mats in the bottom of the boxes. I lined all my cuppies in the boxes uniced. I could fit 75-80 cuppies in each box. I only need 150-200 per day (2 days of preschool graduation), so I could get by with 3 boxes...you'll want more probably. I baked and froze several days in advance. I froze in a single layer gallon ziploc bag. I iced the day before they were served. Since the boxes had air-tight lids, they tasted great. Everyone raved about them.

The boxes were nice because I could easily carry them, the cuppies stayed in place, I could stack them with no trouble or worry of smashing, and it was easy to get them into the venue without making dozens of trips. I would recommend icing them before you go. I just did a swirl with the 1M tip, and it was quick to do, but I had to refill my bag about a million times, which was messy. If you have a huge bag, it's not as bad...I think my biggest one is a 16". I could do 16-20 cuppies before refilling...that took the longest!

Good luck!
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post #13 of 25
5/30/10 at 6:21am
Thread Starter 
Thank you all for your wonderful advice! I'm not nearly so stressed any more. icon_smile.gif
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post #14 of 25
6/29/10 at 6:27am
My son bought me a cupcake carrier...It holds 3 doz. I waiting for someone to buy me another one... I wonder who has my name for Christmas this year...LOL...
I've tried all kinds of ways to transport cuppies... carriers are the best way... if you can afford it.
cakegal
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cakegal
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post #15 of 25
6/29/10 at 6:35am
When I have huge orders like the one pic. below...........I buy a ton of those aluminum cupcake pans (you can reuse them too) and I hot glue them into the bottom of a full sheet box, I can hold 10 of them (I think) so that's 60 cc's to a box. However, the nice part about them is that they keep the cupcakes from tipping over and smooshing eachother!
LL
God's Word will either keep you from sin;
or sin will keep you from God's Word.
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God's Word will either keep you from sin;
or sin will keep you from God's Word.
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