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Invoices for cakes

post #1 of 4
Thread Starter 
Hi All,
Does anyone have an invoice you give to your customers for your cakes? I saw on another post where someone isn't being paid because nothing was in writing so I figure I better get something on paper. I just don't know how to make one up so I need some sort of template .
If you have a copy of something I could borrow, I'd appreciate it!
Thanks!
KimAZ
I competed on Ultimate Cake Off- Monster Jam!
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I competed on Ultimate Cake Off- Monster Jam!
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post #2 of 4
Hi also was looking at this post and wanted to also ask for help on cake order sheets invoice and Agreement forms to explain payments and have them sign so they know when payments are due . I learned alot reading that post and will ask for payments before hand.
post #3 of 4
Always have a contract. You are a professional. Even if you are just supplying family or friends for a reduced amount or cost, still have the paperwork. It saves a lot of problems and difficulty in the long run.

Prepare yourself an extremely long and detailed "master copy" of a contract - detailing EVERY contingency and work from there. Depending upon the circumstances, all, part or a re-worked version should be presented to the client.

The devil is in the detail, and so is the saving grace if something does go wrong.

This is a shortened version of what I have in my "master copy" wedding contract. This can be adapted for most occasions.

Remember:
1. signatures
2. names and phone numbers for clearly named duties and responsibilities.
3. agreement by everyone concerned
4. concellation policiy
5. changes policy
6. returns policy
7. $$$$$$
8. If you are charging a client, you are a professional.


<<< WEDDING CONTRACT>>>

Deposit $AMOUNT w/Cash __ Cheq.No __[cleared date:__]
Final payment $AMOUNT w/Cash __ Cheq.No __[cleared date:__]

=======
Details:
Bride's Maiden Name/Address/Phone number
Bride's Mother /Address /Phone number
Groom's Name /Address /Phone number

=======
Deposit Date ________
Wedding Date
Wedding Service Time
Location of Wedding
Reception Location
Reception Time
Caterer details
Florist details
Photographer details

=======
Reception - Signature: [bride] [groom]
Table provided /Person responsible
Placement of Table/Person responsible
Cake Table decoration/Person responsible
Cutting of cake/Person responsible/Cutting directions/instruction required
Reception Access: Time?Authorized person for access
Set Up Time
Who selected the cakes chosen
Who viewed the cakes chosen

=======
Wedding Cake Album Style Name/Number/Servings

=======
BASE CHOICES: Signature: [bride][groom]
1. Number of cakes:/Tiered/Stacked/Floating
2. Colour - Instructions
3. Flavour - Instructions
4. Filling - Instructions
5. Icing: Buttercream [Type]/Sugarpaste AKA Rolled Fondant[Substratae: Apricot Glaze/Buttercream]

=======
DECORATIVE CHOICES: Signature: [bride][groom]
1. Colours
2. Flowers* Gumpaste/Royal/Buttercream/ChocolateSilk - Instructions
3. Piped lace pieces
4. Cake Topper: provided by Cake Designer/Wedding Party - Nominated/Florist
5. Additional pieces: Modelling/plaque pieces/Run-outs/Other
* Fresh Flowers: [disclaimer]
1. Supplied by/Authorized person on day
2. Supply Time
3. Co-ordinated to the bridal party:
4. Place flowers on cake: Cake Designer (extra$$) /Florist
5. Authorized person for placement

=======
RENTAL: Signature: [bride][groom]
Person responsible to return equipment
Price for Equipment rental - Equipment Return Date
* Two-thirds [2/3] will be refunded if returned, clean, undamaged and complete, within one [1] week of wedding date.
* One-third [1/3] will be refunded if returned, clean, undamaged and complete, within two [2] weeks.
* After that date, it is assumed to have been PURCHASED by the bridal couple.

=======
CHARGES : Signature: [bride] [groom]
Price per Serving Wedding
Cake Price [Base}
Variations
Additions
Total Wedding Cake Price
Deposit - Rental/refundable
Deposit - 50%
Payment remaining
Final Payment is due on____[third week before the wedding ceremony]

DELIVERY FEE: Signature: [bride] [groom]
In town [within 15 Mins][within 30 Mins][within 45 Mins] - Instructions
Other Additional

=======
ADDENDUM:
Signature on Contract [bride][groom]
Responsible person for Cake order

# CANCELLATION POLICY: very detailed
Unfortunately responsibility cannot be assumed by this business for unforseen events that can occur. The following schedule reflects the time, effort and work undertaken on your behalf over the contractual period.
* At six months [26 wks]: Cancellations within 4-16 weeks of ordering, deposit returned 100% - 25% deposit returned. After that time not deposit return
* At four months [18 wks]: Cancellations within 3-12 weeks of ordering, deposit returned 100% - 25% deposit returned. After that time not deposit return
* At two-four months [8 - 16 wks]: Cancellations within 1-2 weeks of ordering, deposit returned 100% - 50% deposit returned. After that time not deposit return
Cancellations may be phoned in BUT a signed cancellation authorization must be received within three [3] days.

[Office: Cancellation Date /Authorized/Brides Letter]
Signature: [bride][groom][Cake Designer]

=======
CHANGES/REVISIONS [must be made in peron and contract must be ammended to reflect agreement.]
Signature: [bride][groom]
* Once made the choice of flavour and fillings is SET.
At six months [26 wks]:
* Changes to base decoration may be made within three [3] weeks of contract date. Afterwards the choice is SET.
* Changes to decorations may be made within ten [10] weeks of contractual date. Additional expenses calculated + Change/Revision fee
At four months [18 wks]:
* Changes to base decoration may be made within ten [10] days of contract date. Afterwards the choice is SET.
* Changes to decorations may be made within ten [4] weeks of contractual date. Additional expenses calculated + Change/Revision fee
At three - four months [12 - 16 wks]:
* Changes to base decoration may be made within five [5] days of contract date. Afterwards the choice is SET.
* Changes to decorations may be made within two [2] weeks of contractual date. Additional expenses calculated + Change/Revision fee
At less than three months [12 wks]:
* Changes to base decoration may be made within five [5] days of contract date. Afterwards the choice is SET.
* Changes to decorations may be made within ten [10] days of contractual date. Additional expenses calculated + Change/Revision fee

CHANGES/REVISIONS DECORATIVE CHOICES :
* Once made the choice of flavour and fillings is SET.
1. Number of cakes:/Tiered/Stacked/Floating
2. Colour [s]
3. Icing: Buttercream [Type]/Sugarpaste aka Rolled Fondant[Substratae: Apricot Glaze/Buttercream]

Signature: [bride][groom][Cake Designer]

=======
DECORATIVE CHOICES Signature: [bride][groom]
1. Colours
2. Flowers* Gumpaste/Royal/Buttercream/Chocolate/Silk
3. Piped lace pieces
4. Cake Topper
5. Additional pieces:
* Fresh Flowers:
1. Supplied by - Authorized person for supply on day
2. Supply Time
3. Co-ordinated to the bridal party: Provided by cake designer
4. Place flowers on cake
5. Authorized person for placement
Signature: [bride][groom][Cake Designer]

=======
post #4 of 4
i have two type of worksheets that i got from some were on the net i can't remember were its been a long time but i looked at it for an example of how i did my own and how i wanted mine to look so i'm going to share it with you, you can add to it or take off what you don't like do it like you want it to be.you can a wedding one and a birthday one here are the site i hope it works for you as it did for me.

http://www.suttongourmet.com/pdf/Custom_Worksheet.pdf
http://www.suttongourmet.com/pdf/Wedding_Worksheet.pdf

good luck shaddi
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